AUTHORS' FAQ
ATTENDANCE & PROCEEDINGS
What should I do if I am planning to attend the Congress and present in person but something unforeseen/outside of my control (e.g. I get sick or I am denied entry to Australia etc.) occurs that prevents me doing so?
Please let the organiser conference@aomevents.com know as soon as possible. Please try to find a replacement presenter for your talk who will be in attendance at the Congress. If you are unable to find an alternative presenter, please ensure that you have prepared and uploaded your pre-recording. You contribution will then be able to be given equivalent to that of an online delegate and will be included in the Proceedings.
If I do not attend, will my paper still be included in the Proceedings?
No, if you do not attend and have not paid a registration, your paper will be removed from the Proceedings. An exception may be made if you are able to upload a pre-record and effectively switch to an online delegate, as described in the FAQ above.
If I am unable to attend the Congress due to a something unforeseen/outside of my control, am I able to get a refund for my registration fee?
Please review the cancellation policy that you agreed to at the time of placing your registration. If you are unable to attend in person at the last minute, please review the FAQ above and note that your registration will effectively switch to online delegate (if you provide the required pre-recording) and your contribution will be included in the Proceedings.
Do all papers get published in the proceedings or in the I-INCE Digital Library or only the ones that got reviewed/assessed?
Yes, all accepted papers (whether assessed or not) will be included in the Proceedings and in the I-INCE Digital Library. In accordance with the I-INCE Congress Guidelines, the Proceedings will include a statement on the assessed papers, including the paper numbers.
I don’t know where/how to submit my full paper - what’s the process for that?
When you received your abstract acceptance email some weeks ago, there was a personalised link in the email which will take you directly to your paper submission portal (i.e. with you already logged in). If you did not receive the email, please check in your Junk/SPAM folder or contact your IT department. Failing that, please contact conference@aomevents.com, quoting your paper no. (if you have it) and ask us to re-send the email to you. We recommend that you add conference@aomevents.com to your Contacts and/or whitelist in order that future important emails from us do not get filtered.
ORAL PRESENTATIONS
If I have selected Oral presentation, do I also need to prepare a poster?
No, you either prepare an oral presentation or prepare a poster, not both.
How do I prepare my oral presentation?
As defined in instructions in the (optional) .pptx presentation template provided, you should prepare a talk that is 15 min in duration. This should normally be not more than 15 slides. There will be a further 3 mins for Q&A and 2 mins for handover to the next presenter.
Do I have to use the oral presentation template?
No, this is optional and is provided for your convenience (for example for presenting authors who do not have access to or are not permitted to us an alternative).
Instructions are embedded within the provided template on how to prepare the slides and what to expect in the session. Should you wish to use your own template instead, that is acceptable, provided you adhere to the requirements. You should use 9:16 aspect ratio.
If I am attending the Congress online, what is the process for me giving my presentation?
Online contributors will be required to upload a pre-recording of their presentation prior to the Congress. These will be uploaded to the rooms and will be played at the appropriate time in accordance with the Technical Program. They will be in the same sessions are in-person presentations.
It is your responsibility to ensure that the pre-recordings are of high-quality, both visually and from an audio standpoint in order that the audience members can get the best benefit from watching your pre-recorded oral presentation.
Session chairs will attempt to facilitate the Q&A via the Congress App or otherwise, in the event that you are available at the time of your talk (subject to timezone differences). Otherwise, session chairs will initiate a discussion in the room on the topic presented.
I am presenting in-person - do I still have to upload a recording of my presentation?
Yes, we still require you to upload a recording of the talk that you will give live in the room.
Unfortunately, due to increasing costs and resources, we are unable to record your talk for you during the session. Please upload a high-quality recording of your presentation either just before or just after you have given it for the benefit of those delegates who are interested to learn about your work but are not able to attend the Congress.
This is a good opportunity for you to be able to disseminate your work beyond the room in which the session takes place, not only to those attending online but also to those who have a clash at the time of your talk.
How do I know when my presentation will be scheduled in the Technical Program?
Please refer to the Draft Technical Program on the Program page where you will see that the Technical Program Team have managed to work out how to schedule all the presentations across the three days of the Congress. Please note that this remains work-in-progress and is subject to change as conflicts arise and are managed. Please understand that it is highly complex to prepare such a schedule taking into account the many constraints so making changes are not trivial and have significant impacts. We aim to finalise the Technical Program by 9th August to but continue to receive the right to make last-minute changes up to the Congress itself (although, we will of course try not to!).
What do I do if want to have my paper moved to a different slot in the Program?
Please contact conference@aomevents.com identifying where your paper is currently located and where you might like it to be. Please understand that we will do our best to accommodate your request but that not all changes are possible due to the complexity of building the Program – which takes into account chairs recommendation among may other factors – and the impact that any changes have on other sessions across the Technical Program.
POSTER PRESENTATIONS
How do I know when and where my Poster Session is?
Please refer to the Parallel Session Plan on the Congress Website for details of poster sessions which are in reverse order per Stream (i.e. 4,3,2,1) from Mon am, Tue am and pm and Wed am, respectively. All poster sessions will take place in the Exposition Area (Halls F/G)
How do I prepare my poster and where can I get it printed?
Please refer to the Presenting Author Guidelines – Poster Presentations.pdf where you can find instructions on how to download the poster template (or you can use your own as long as it complies). You can print it and hand-carry it to Adelaide or you can print it locally at e.g. Officeworks which is nearby.
What is the Lighting Pitch?
All Presenting Authors of posters are required to present a 3 minute “Lighting Pitch” presentation during Stage 1 at the start of their Poster Session (~45 minutes). All authors will have 3 minutes each with the Stream co-Lead(s) chairing. This will take place in the Speakers’ Corner of the Expositions Ares (Halls F/G). Please refer to the Presenting Author Guidelines – Poster Presentations.pdf on the Congress Website for further details.
How do I prepare my 3 min Lightning Pitch and where do I upload it?
Please refer to the Presenting Author Guidelines – Poster Presentations.pdf where you will note that we suggest using the template
When do I stand at my poster board?
Stage 2 of your Poster Session will be a 1-hour long slot where you will be able to speak to delegates at your poster board about your work. They will have seen your Lightning Pitch to help them decide which posters are of particular interest to them.
Will the Congress pay for the printing of posters?
No the presenters must cover the costs for printing their poster.
AUTHOR ANNOUNCEMENT
Please note that if you have successfully uploaded and completed your submission, your abstract is currently being processed.
Due to a significant number of incomplete or outstanding submissions, there has unfortunately been a delay in compiling abstracts for review and distribution to the Topic Chairs. We appreciate your patience and understanding while we work through this process and thank all authors who submitted their abstracts on time.
PAPER SUBMISSION & PUBLICATION
Are there templates for writing my paper/presentation/poster?
Yes! Please see the link on the following page: https://internoise2026.org/templates-for-authors/
There is a LaTeX and a Microsoft Word template for papers, a PowerPoint template for presentations, and a PowerPoint template for posters.
Do I have to use the provided paper templates?
Yes, you must use the provided template, adhering exactly to the formatting as defined therein. It is critical that the papers in the Proceedings are all in alignment with the template so the Proceedings look professional.
Your paper will be returned to you during assessment/checking if it does not meet the requirements. Templates are provided for both Word and for LaTeX. You can refer to the video guide for instructions on how to use each.
What is the maximum file size that the .pdf of my paper should be?
The maximum file size for your .pdf should be 5 Mb; this is a requirement of the I-INCE Digital Library for the Proceedings which will be indexed.
How long should my paper be and how should I prepare it?
Please refer to the instructions in the templates which are provided in Word and LaTeX formats for your convenience. The paper length should be no less than 4 and no more than 12 pages.
PAPER ASSESSMENT
Is there an extra cost if I request to have my paper assessed?
Yes, there is an extra charge of $150 AUD if you wish to have an assessment of your submitted paper.
I indicated that I wanted my paper assessed and have changed my mind - what do I do?
Please contact conference@aomevents.com and we will change the selection in the system. You can then submit your paper by the corresponding, later deadline which is 22nd April.
I indicated that I didn’t want my paper assessed but I have changed my mind - what do I do?
Please contact conference@aomevents.com and we will change the selection in the system. You will then need to submit your paper by the corresponding, earlier deadline which is 1st April.
What is the difference between a (no fee) paper check and a (paid) paper assessment?
A paper check will be completed by one person to confirm that:
- the abstract and title are consistent with those that were accepted;
- the title and abstract are the same in the portal as in the uploaded paper;
- the paper is written in English;
- the paper is written properly on the template.
While a paper assessment will be completed by two persons and will additionally evaluate your paper for whether:
- it is original and timely (in the context of noise control engineering);
- it is sufficiently comprehensive and rigorous in terms of the methods described and results obtained;
- the figures and other graphics are of high quality and clearly labelled;
- the equations and tables are relevant to the paper, clear and understandable;
- whether the paper is well-written in meaningful and understandable English;
- whether the paper is well-structured and organised.
What if my paper does not meet the requirements of the check or the assessment?
You will be asked to revise and resubmit your paper in accordance with the requirements and the comments provided.
For any further enquiries, please contact conference@aomevents.com
